Bluebeam Revu Idea: The Ultimate HomeBuilder As-Built December 3, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry, Construction Industry - Software.
Tags: as-built, Bluebeam, Building, construction, Homebuilder
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Once you’ve completed building your customers dream home you hand over the keys and all the documentation. Warranties, specifications, owner’s manuals, etc – it’s a stack of paper that may need it’s own filing cabinet. What if you delighted your home owner with an interactive As-built with the appliances, fixtures and all their documentation embedded on the plans? The ultimate as-built would deliver a remarkable experience.
In the above example the PDF icon is shown with the attachment markup function.
This is easy to create using the Attachment option on the Markups Tab
Once you select the file and click to where you want it embedded on your plan set, you can open the Properties Tab on the Markup and change the ICON to PDF, Show File Name, paperclip, Tag, Graph, Attachment “push pin”, etc. You could also include a Legend to explain what each symbol/icon represents (warranty, spec, photo, energy efficiency, etc).
Interactive As-Builts make the documentation make sense to everyone. his is also great in the commercial space where a facilities manager might need to review maintenance instructions, etc.
To share these embedded PDFs on the planset with your homeowner, remember to flatten the document markups before sharing so the hyperlinks work using other PDF programs. Remember it is likely that your homeowner will use a PDF reader that isn’t Bluebeam.
Tip: You can add other Icons to the Icon choices like a camera to symbolize embedded photos.
What do you do to make your as-builts pop? Please share your ideas in the comments with our readers.
Bluebeam Tip: Translate Your Markups November 13, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: Bluebeam, Bluebeam Revu, collaboration, construction, Translate
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An often unnoticed function in Bluebeam Revu is the ability to translate all your markup annotations. Have a Spanish speaking subcontractor, no problemo, the punch process and design reviews will be a snap!
With over 50 languages to choose from, you’ll be able collaborate with construction professionals worldwide.
Once your comments are translated, Flatten and Email to get your message across. With the hyperlinks, there’ll be no confusion!
Note: Bluebeam leverages Google Translate to perform the translation so an internet connection is required. This was added to Bluebeam Revu in the version 9 release.
Arizona Construction Career Days Recap November 11, 2013Posted by carolhagen in thought leadership.
Tags: career, careers, construction
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Read the Recap on the success of the construction industry and how they expose 1600+ high school students to the diversity of contracting opportunities. https://plus.google.com/app/basic/stream/z12dyj54pquhh3sxe04ce5risqnlf53rsbo
How are you planning to address the construction labor shortages in your state?
Please share in the comments.
Tags: Bluebeam, Bluebeam Revu Tips, punchlist, Spaces, tips
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The Construction Punch Process has been a time-consuming process for most general contractors until Bluebeam Revu and a few other software solutions added iPad apps. The problem with most applications is that you have to manually add the building number, floor number and room number to each punch item. Another issue is that your punch item reports aren’t hyperlinked to each punch markups on the drawing, often causing confusion for the specialty trades.
With Bluebeam Revu’s Spaces feature you can have the location automatically logged with each punch item or mark-up and use it to sort and report your punch by floor, room or building. It’s easy and just takes a few minutes of prep work.
On multi-story buildings you’ll begin by creating Nested Spaces. Nested Spaces let you create spaces inside spaces e.g. Rooms 100 – 120 inside Floor 1
Open up the spaces tab or use the shortcut Alt+S.
On the Space tab button bar, click Add Space.
Click and drag a rectangle or multi-click a polygon to define the floor or area.
In the Add Space dialog, enter a name such as “Floor 1,” then click OK.
Click inside the floor or area to begin defining a space on that floor.
In the Add Space dialog, enter a name such as “100″ for room 100, then click OK.
Spaces Tip: By referencing just a number, you can create spaces in room number order and Bluebeam will automatically increment the number by one for you.
NOTE: Spaces can be nested but cannot partially overlap; spaces must be separate from or entirely contained within one another.
Once your spaces are defined, they’ll automatically be added to the markups list whenever you add a markup or punch item to the drawing. If you don’t see the Spaces column in your markups list, you may need to scroll to the right or click the columns button in the markups list and select spaces to add it to the markups grid.
You’ll need Bluebeam Revu version 10 or higher for access to the Spaces feature so if you’re still on Bluebeam Revu 9.5, let me know via Email and I’ll expedite your upgrade to Revu 11.
Reminder: To ensure every punch item on your report is hyperlinked to the corresponding punch symbol on your drawing don’t forget to Flatten before emailing your Punch Report. Plattening ensures the links won’t be broken if your email recipients open the PDF with a PDF viewer other than Bluebeam.
BONUS: The larger the project, the more mission critical the punch process is. When you need to be punching one floor, having the trades correcting the punch on another floor and your inspector performing a back check on another floor all at the same time, you’ll want to use “Real-Time” Punch using Bluebeam Studio. It expedites the process and your subs, architects and inspectors can update their status live (note this video is 30+ minutes in length)
All this is included in Bluebeam Revu. That’s why over 500,000 people are licensed to use Bluebeam around the world. Please share this with your construction business associates – you’ll make friends for life. After all doesn’t everyone want to work smarter not harder?
Winning Projects with Interactive Construction Presentations October 17, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software, Construction Industry Hardware.
Tags: Bluebeam, business development, construction, presentations, U-Pointer
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Construction presentation effectiveness is the difference between winning and losing a project. Since Powerpoint came on the scene, the innovative contracting firm has mastered storytelling and realizes than communication is a two way street. Proving your understanding of the project scope, site challenges and constructability is paramount to success. The static slide is being usurped by interactive presentations. Here are a few ideas to convert your next presentation from drab to interactive:
Make Your Information Visually Appealing
One of the most common presentation mistakes is made when displaying numbers in a row and column format. Most people think, I’ll make a chart or graph which is old school. Instead, create a Heat Map using Excel. This is especially effective when presenting energy data on a LEED construction project to an owner. This video from Annielytics is an excellent tutorial of how to create a heat map:
Add Interactive Elements
Links to supporting project data, photos, videos etc are the basics. Hyperlinking Slide content to construction documents or real-time data collection that translates these field updates into easily understood moving visuals are recommended. How you render project progress completion by building, floor or room can transport an owner inside his own building. Here’s an example of a design coordination meeting recently shared by Ryan Companies using Bluebeam Revu in a Studio Session:
Update Your Construction Visual Aides
Using whiteboards, projectors and flat screen monitors is so 2008. Convert your Whiteboard or wall-mounted flat screen monitor into a touch pen screen with the U-Pointer. It’s small and portable to take with you to a client’s office. Wherever your need to present, you can make a lasting impression, even at the jobsite:
Add a Liquid Multi-Touch Display and immerse your audience with an iPad-like project kiosk experience. Show your construction team link portal, interactive
plan sets, your visual punch process, the job site check-in process for your workforce and how you communicate when resolving time-sensitive issues. The electronic documents of today necessitate mark-up and annotation capabilities. Your client is expecting a mobile, connected and collaborative team that communicates efficiently.
Whatever cost effective technology you use on your construction site that adds value, improves communication and streamlines processes is a winning proposition to the construction team and the project owner.
For additional information on any of these technologies, please contact me directly via Email and please specify what product you are interested in.
Bluebeam Tip: How to Create Your Own Punch Symbols Quickly October 15, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: Bluebeam, Bluebeam Revu Tips, construction, Punch Symbols, tips
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Until the Bluebeam Revu 11 release, creating punch symbols was a laborious task requiring coping and editing each symbol in the tool chest. Bluebeam has punch symbol tool sets available to download and import (http://www.bluebeam.com/us/support/extensions-tool-sets.asp ) however, if you want to create your own groups of symbols there’s now a much quicker and easier way.
Creating Your Own Punch Symbol set in Bluebeam begins with a CSV file. You can create a CSV file even without Excel by just using NotePad. To access Notepad click on Start | All Programs | Accessories | NotePad.
Using the format “Subject”,”Code”,”Comment” (the comment is the detail description) type in one code per line with each component in “quotes” and separated by a comma as shown here:
Once you added all your entries, save the it as .TXT file.
In the Manage Tool Sets click on Add , Name the Punch group PunchKeytrade(where trade is a specific specialty ie. Electrical, Mechanical, Carpentry, etc).
This will appear as the header for a group of punch symbols and will appear in alphabetical order in your Tool Chest. If you are a general contractor you’ll want to create separate symbol groups for each trade to make it easy for the subcontractors to update the punch status during the back check process. This is particularly useful if you are also using Bluebeam Studio to perform a real-time punch and back check.
Once the Punch Group is created, click Modify  and click on the Punch Key Import  button (only in Revu 11+), then navigate to the .TXT file you created, select it and click OK. This will import each line of the .TXT file into the Tools window on the Modify Tool Set pane as shown below:
To finish, Make sure the relative path box is checked and optionally the show in all Profiles (if you desire), then Click OK to complete the Modify Tool Set.
Tags: Bluebeam, Bluebeam Revu Tips, construction, email, tips
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After taking the time to markup documents in Bluebeam Revu, why send 100 pages when there are only a few pages with markups or notes on them? Instead of sending the full set of plans or a lengthy multi-page PDF, it is faster and sometimes more effective to only email the document pages that have markups. This is especially true when not everyone uses Bluebeam Revu. Here’s the quick 3 step process to just send pages with markups to the Print, Email or Export Pages option of Bluebeam:
1. Navigate to the Markups List
2. Press CTL-A to select all markups
3. Choose the desired function: Email, Print or Export Pages
The Page selection will prefill with the highlighted pages only. This is also true with the search function in Bluebeam.
Bluebeam Revu Tips for iPad: Add Audio, Video and Perform Field Measurements September 18, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: Bluebeam, Bluebeam Revu Tips, construction, mobile, project management
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Bluebeam Revu iPad is available on iTunes and can help field workers access plans and perform the punch process visually. The audio and video markups were added in Revu iPad version 1.4 and field measurements in 2.1
Typing on an iPad is rather awkward when holding the iPad in your hand. So why not annotate with an audio recording, video clip or photo. Here’s how to insert them all onto your PDF:
Field Measurements are not as accurate as using the desktop version of Bluebeam Revu (which has a snap to content option), but having the ability to do quick spot checks on the project site is a timesaver.
Watch this video to see Field Measurements in action:
If you don’t own an iPad, that’s ok as Bluebeam Revu desktop also works well on tablet PCs like the Surface Pro, Lenovo Yoga and other convertible laptops. Need to learn more about Bluebeam Revu or want a 30 day free trial of Bluebeam Revu for your laptop? Just visit our website, www.hagenbusiness.com
Subscribe to this blog for weekly Bluebeam Tips and please share this with your fellow team members.
Bluebeam Tip of the Week: Quick Security Sessions August 23, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: Bluebeam, Bluebeam Revu Tips, PDF security, security
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Quick security settings allow you to create permissions and passwords that you can apply to documents repeatedly without having to recreate or define them each time. You can control much more than the password including the ability to print, edit, allow copying text/graphics or extract content. Some contractors define these settings by project or by client. Here’s how you can create a new security set:
You can see how much time you’ll save when sharing your content sensitive information with others and with a simple click of the lock button you can reuse your settings in an instant. It’s great for applying security to multiple documents all at once too.
If you liked this post, You may also like these Bluebeam Tips:
Bluebeam Revu Tip: Working with More Screen Real Estate July 31, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: Bluebeam, construction, PDF, tips
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Update: New in Revu 11, hold the Shift + F4 and it will close/open (toggle) all the panels.
Bluebeam has many options toolbars and tabs that take up valuable real estate on your screen. When working on detailed drawing every inch counts so today it’s time you looked at the Interface button, located on the far right of the View Tab. It looks like this:
Toggling on/off the panels, command bar, status bar and navigation bar frees up real estate on your screen. You can even hide the tabs showing your open documents. You can go from a Fit Width setting File | View | Fit Width (CTL+0) like this:
Be careful to turn these back on or you may find yourself going crazy trying to remember commands. I’ve also seen people turn the status bar off (at the very bottom) and wonder why they can’t start a markup in the spot they click on. Snap to grid, Markup or content are great when you want them on but can drive you crazy if you don’t realize they are on.
Please share this with your other Bluebeam co-workers and reach out to me with any Bluebeam questions.
You may find these other Bluebeam Tips helpful too:
Construction Business Development Communication Secrets July 25, 2013Posted by carolhagen in Construction Industry - Software.
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Business development professionals serving the Architecture, Engineering and Construction industries know that the face to face meeting is golden. As technology progresses and the generation gaps have become segmented much has been said about Gen-X, Gen-Y and how texting and social media are growing exponentially. So what communication method is preferred? Let’s look at the four segments and how they are different and similar in communication styles.
As our generations age, each generation has it’s own quirks and preferred communication styles. Instead of me defining each from Traditionalists to Gen-Yers, you may want to review the details from this article “What are the cut off birth dates for the generations…”
The 4 generations have district differences and preferred communication styles that everyone in Business Development should be aware of. In a survey done for the Construction Financial Management Association (CFMA) Valley of the Sun Chapter and presented by Jill Santa, founder of InspireAtWork.com Traditionalists prefer the face to face meeting. Look at these results and you’ll see that texting is a no-no with these folks.
While this survey was small and focused on the construction financial manager, I believe this to be true in Operations and Leadership positions throughout the AEC industry. Perhaps as people grow in experience and rise in the ranks, we all become more focused on building meaningful relationships. This is the secret to success in business and business development.
If you found this helpful please share this in your favorite social network or email it one of your business associates.
As a construction software specialist I’m here to help with any technology needs, please consider connecting with me on LinkedIn, email or call. I’ll be happy to have a face to face meeting if you’re in the Phoenix Metro area.
Bluebeam Revu Tips: Aligning and Flipping Markups July 22, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: Bluebeam PDF Revu, Bluebeam Revu, Bluebeam Revu Tips, Bluebeam Tips
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Bluebeam Revu has an alignment toolbar that is underutilized. Where I find it most beneficial is in creating a color coded legend to identify each specialty or industry expert’s markup. After creating a basic toolset for each specialty, I give them instructions to only use markups in their specialty toolset (a single coro for highlighter, cloud, pen, callout etc). When sharing the document in Studio, or sharing later via email, looking to the legend makes it clear visually who added which markup. Often I also turn on the grid tab to help me.
You can do much more than just align left in Bluebeam Revu like aligning a width, height or size and distributing them horizontally or vertically (the latter is great for creating a workflow diagram)!
How to Align Your Markups left justified
Selected markups can be aligned using the Alignment toolbar. Select two or more markups and then click the toolbar buttons to align left, top, right or bottom. The first markup selected will be the primary markup and all other markups will be aligned relative to the primary markup.
How to Flip or Mirror Your Markups
Image, Stamp, Polyline, Polygon, Clouds, Pen, Highlight and Grouped annotations may be flipped either horizontally or vertically. To flip, select one of more annotations, then click the Flip Horizontal or Flip Vertical button.
Flip Horizontal (Ctrl+Alt+H): Flip selected annotation horizontally.
Flip Vertical (Ctrl+Alt+V): Flip selected annotation vertically.
Bluebeam Tip: Callouts and Leader Lines June 25, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: Bluebeam Revu Tips, Bluebeam Tips, callout leader lines, callouts, markups
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Callouts are the second most popular markup in Bluebeam Revu (Cloud is the most used) and often times it would be helpful to add another leader line (aka line with an arrow) to point to multiple locations that a callout refers to. There are a couple ways to add multiple leader lines and a few extra tips below when working with Callouts:
Adding Leader Lines:
To add leader lines, right-click a Callout and select Add Leader.
Shortcut: Hold down the Shift key and click
the bend in the leader line. Then, click a location on the document to place the arrow of the new leader line.
Removing a Leader:
Right-click a leader line, then select Delete Leader.
or Shortcut: Hold down the Shift key and click the control
point at the end of the arrow.
Moving Both the Text Box and Leader(s) Together:
Hold down Alt, click inside the text box and then drag the entire Callout to a new location.
The shortcut to add a callout is “Q”.
Hope this saves you time and go get ‘em Bluebeamers!
Bluebeam Tip: Floating Toolbar Customization June 18, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: Bluebeam, tips, Toolbar, Tricks
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Bluebeam’s floating toolbar is especially useful when working on small screens in tablet mode. Often I find myself in Full Screen Mode (F11) to maximize my viewing area. Having access to the functions I do most is a real time saver which is why you should customize your floating toolbar.
To Customize your floating toolbar and add the mark-up tools you use most, right-click on the floating toolbar and selecting Customize. You’ll need to do this before entering tablet mode as there is no “right-click” option with a pen stylus.
Some of my favorite items to add are email template, deskew, callout and previous view. What will you be adding to your floating toolbar?
My next tip will discuss email templates.
If you liked this post you may also be interested in:
Tags: Bluebeam, Deskew, PDF, Tip, tips
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Scanned documents are commonly found as email attachments and unfortunately often get pulled through a scanner at an angle. This occurs when a stack of documents or plan sets are fed through a desktop scanner. Here’s how to correct the skew in Bluebeam Revu.
Using your keyboard, Press Ctrl+Alt+D.
Your cursor will change to crossbars.
Click and drag a line that should be horizontal in the PDF. (Alternatively, you can also click two points.)
The Page Setup dialog will appear,
showing a preview of the adjusted PDF. Click OK to complete the align/de-skew operation.
Tags: Architectural Software, Bluebeam Q, Engineering Software, PDF Conversion, PDF Publishing
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As an Archtectural and Engineering firm you need to publish files that are easy for your customers, contractors and design teams to access and work with easily. If you create in AutoCAD, Solidworks or Microsoft Office you may need to publish your documents to PDF for distribution purposes. While converting isn’t difficult it can be time consuming, especially if you need to add stamps, footers, and security. This can be a full time job if you generate 1000′s of documents monthly. If gets even more tedious if you also need to act on comments and updates, deciding to accept or reject the design changes suggested. Why not let Bluebeam Q streamline your processes.
Bluebeam Q provides PDF document conversion for engineering, architectural and construction firms with large volumes of documents. DWFs and large format, Microsoft office and CAD files all can be published to PDF for distribution. Ideal for designs and plans, let Bluebeam Q add stamps, headers , footers etc to make it easy for your customers to conduct business with you. Bluebeam Q is a server based solution that offers four components: Print to PDF, Watched Folders, Scripts and an API. Have your CIO or IT team evaluate Bluebeam Q, just download our free 30 day trial.
If you don’t have this large volume of documents to process and convert to PDF there are other options including Bluebeam Revu that work great for smaller firms. These articles might be of interest to you:
Tags: Bluebeam, Dynamic, Symbols, tips, Tool Chest
Here’s how to create a simple symbol with dynamic text:
In Bluebeam Revu, Dynamic Text is not directly supported in symbols, however you can include a stamp that contains dynamic text. The dynamic text is updated when the symbol is added to the PDF.
Here is a quick example of creating a symbol that includes dynamic text:
1. Add the DateTime stamp to the PDF.
2. Create a Rectangle around the stamp. (You can use other markups like cloud, etc)
3. Select and then Group them. (Lasso them together and then press Ctrl-G).
4. Right-click and then click Add to Tool Chest. (or drag the grouped item into your tool chest of choice)
5. Add the symbol to the PDF.
The dynamic text for the date and time are updated when the symbol is added to the PDF. Now go get ‘em Bluebeamers!
How Smart Subcontractors Spot Revisions on Plans May 22, 2013Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
Tags: addenda, Bluebeam, estimating, light table, revisions
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Revisions and Addenda are common in construction projects. When conditions and ideas change, so do the plans. When estimating the financial impact of these changes, subcontractors are often pressed for time and need an efficient way of locating the differences between plan sets. Unfortunately, as is often the case, neither the architects nor general contractors have clouded all the differences for you. So do you pull out the old light table? There’s a better alternative.
Whether you have a clean vector drawing or plans scanned to PDF you can use Bluebeam Revu’s compare documents to cloud the differences and get a side-by-side comparison, or overlay the plan sheets. This video will show you what Bluebeam does, and how to do it!
There are many benefits for a specialty contractor to use Bluebeam Revu. Document comparison is just one way to save time and reduce risk. As a Bluebeam reseller we are here to answer questions and get you started. Try a 30 day free trial now. Already own Bluebeam and need some training? Give me a call 602-570-7289
More Bluebeam articles you might be interested in:
Tags: AutoMark, Bluebeam, Revu, Shortcuts, tips
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In Bluebam Revu 11 the new AutoMark feature lets you add bookmarks and page numbering from searchable text. Being able to name all the pages from your title block information allows you to jump to specific pages quickly and saves a tremendous amount of time. So how do you know if your plan set has searchable text? That’s easy, just use the shortcut CTL-SHIFT-A to see all the searchable text. If you see your drawing or sheet number highlighted you’ll be able to successfully AutoMark your entire plan set and make navigation a snap for everyone.
To learn more about the AutoMark function, watch this video: