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Bluebeam Tip: How to Transfer the .DWG file layer information to PDF July 10, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam has had many people request that they transfer the DWG layers from AutoCAD into a Revu PDF. While currently on Revu 12.1 this feature is not present, there is a workaround.

Pull all AutoCAD DWG layer files together

If you create a separate PDF for each layer using Bluebeam’s CAD Plug-in, Making a Layered Bluebeam PDF from AutoCAD and name each separate PDF the layer name, then in Bluebeam you can create a layered PDF using
File | Create | Layered PDF which combines all the docs together (make sure to check the box Use Filename as Layer Name).

That being said, I did ask the status of this feature on the Bluebeam Roadmap and the reply received was AutoCAD has not opened the layers function in their API. If you as Bluebeamers and AutoDesk customers want it, you need to demand it. Send an email, letter or text message to management, add it to the AutoCAD Wishlist and maybe ask AutoCAD support. Perhaps if they hear from their customers (instead of Bluebeam Software) enough, they’ll add it to their API.

Another alternative would be to use AutoCAD’s DWG to PDF.pc3 print driver – here’s a YouTube video of that

(Note: Using AutoCAD’s print driver does not make the layers work in Bluebeam)

I want to thank Clinton Hill for asking me this question as it obviously inspired this Bluebeam Tip.

If you have questions you need answered about Bluebeam, reach out to me on LinkedIn, email me or add your question in the comments. Perhaps your question will appear in a future Bluebeam Revu Tip on this blog.

Bluebeam Tip: When Keyboard Shortcuts Don’t Work July 2, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam Keyboard Shortcuts not working

Bluebeam Shortcuts are a huge timesaver and it’s well worth memorizing your favorites but there are conditions when they simply do not work. The default setting in Bluebeam is set to disable shortcuts whenever the document you are working on contains a form field. This is set to avoid any conflict between keyboard shortcuts and typing in the form field.

If you have the task of reviewing forms design, processing forms (filling in the “For office use only” area) or work with documents that may only have a few form fields like a check box or digital signature field, you may want to enable the shortcuts. This can be done but the instructions change depending upon which version of Bluebeam Revu you have.

Revu 11 and above:

In Revu, click Settings > Preferences (or press Ctrl+K).
Click Forms on the left side.
Check the Enable Single Key Shortcuts with Form Fields check box.
Click OK.

Revu 10:

In Revu, click Settings > Preferences (or press Ctrl+K).
Click General on the left side.
Check the Enable Single Key Shortcuts with Form Fields check box.
Click OK.

Revu 9 and previous:

In Revu, click Edit > Preferences (or press Ctrl+K).
Select General on the left side.
Check the Enable Single Key Shortcuts with Form Fields check box.
Click OK.

You may also be interested in:

Here’s how you can access a list Bluebeam keyboard shortcuts from right inside Revu.

If you are on LinkedIn, you can receive just the weekly Bluebeam Revu Tips and Tricks from this blog by clicking: following this page on LinkedIn

Bluebeam Tip: Multiple Monitors for Estimating Take-off Productivity June 6, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam Revu allows you to split views and work across multiple monitors which helps professional estimators take-off more efficiently. So did you know there’s actually a Profile for multiple monitors?

The Multiple Monitors Profile moves the tabs from the left, right and bottom Revu docks into a second independent window so you can move the tabs onto the second monitor and use the entire main Revu window to display the PDF file.

The Multiple Monitor profile works well with monitors that are different sizes or when using a second monitor with a laptop display. You can keep Revu in the larger monitor and move the independent window into the smaller one.

For example, a 22″ widescreen and 19″ (4:3 aspect ratio) display or 24″ and 20″ displays will often match vertically, because the larger is a widescreen version of the smaller.

If the multiple monitor profile is not listed in your Profile drop down choices, simply go to the Bluebeam Support Extensions page http://bluebeam.com/us/support/extensions-profiles.asp and follow the instructions. If you are the IT Administrator, you may want to store this on a network drive and make it accessible to all your users.

Bluebeam Revu makes Estimating Take-off easier and faster with the Multiple Monitors Profile. Once you have it, estimators may want to add their custom tool sets used for take-off to this profile using the Manage Tool Sets option (click on the Gear Symbol in the Tool Chest Pane).

Of course Multiple Monitors also works for your contract administrator, legal team, marketing department and your project managers. Research shows that workers performing text editing are 44 percent more productive with dual screens.

If you skipped the Anthony DelNunzio of CaddPlans video above, you may not realize you can also drag one single PDF pane across multiple screens. With large format drawings this might just be the best of both worlds.

If you have two screens or more, please let us know in the comments and share experience of how you’re working smarter not harder.

Bluebeam Revu Tip: Email or Script to Send to Box.com File Folder May 29, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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For those Bluebeamers using an iPad Revu and Box.com to sync files, here’s the perfect way to get your files from Bluebeam Revu shared to Box quickly using a script (or email).

Update 5/30/14: You can also email documents to Dropbox https://sendtodropbox.com/

First, you’ll need to decide what folder in Box you want your Revu Files sent to. Login to your Box account, navigate or create the folder you want your Bluebeam files to go to then click on More and mouse over the Upload Options | Email Files to this Folder
Email Your Files to a Box Folder Then it will bring up the Folder Properties. Make sure you check the “Allow uploads to this folder via email” option.
Check the allow uploads to this folder via email
This makes an email address for uploading directly to your specified Box folder. Now copy the email address it generates and use it to email documents directly to Box from inside Bluebeam Revu Standard. To make this automatic and not have to type the email address each time you can create a script.

To create a script to Flatten and email to that folder you’ll need a Bluebeam Extreme license. Then follow these steps:

To open the Bluebeam Script Editor, navigate to the Documents Tab and click on Script
Enter the Description “Flatten and Upload to my Box Folder”

Grab the Box logo or an appropriate icon you have as a JPEG file on your computer. To grab the box logo off the internet, you can search for Box in Google then right click on the Box logo and choose “Save Image As” and name the file Box in the .jpg format. Screenshot for those who need the help:
Bluebeam Revu Script logo

Now for the actual Bluebeam Script. Enter in the script dialogue box type “Flatten()” Hit Enter for the next line and type “Email(yourboxfolderemailaddress)”.
Script Editor in Bluebeam Revu

If you want your documents to load faster on the iPad, you may want to reduce the file size before uploading to Box. Just add the line
ReduceFileSize(High,150,true,false,true) [where High reduces the image level, 150 is the DPI, then True to Drop Fonts, False to not drop thumbnails, metadata and other Miscellaneous items, and True to Compress] before the Flatten in the script editor. Keeping the thumbnails can be helpful on the iPad.

You may want to automatically add Headers and Footers to this script as well, especially if you’re in business development and are creating customer facing documents, brochures, etc.

The simplist form of the HeaderFooter script is designating the header contents (left, center right) and footer content (left center right). An Example would be HeaderAndFooter(“”,”<>”,””,”Carol Hagen”,www.hagenbusiness.com,602-570-7289) which centers the date in the header and my name in the footer left, website in the footer center and phone number in the footer right on all pages of the document.

Please share this with your construction contacts as they are using Bluebeam too. If you need help with scripts or need some Bluebeam training, feel free to reach out.

Bluebeam Gets New Measurement Options with Revu 12.1 May 13, 2014

Posted by carolhagen in Construction Industry - Software.
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The Bluebeam Revu 12.1 update adds some handy measurement options so estimators can save some time. Simply calibrate as usual and check the new independent units checkbox. This offers the choice of units you want to use for length, area and volume measurements.

In the sample below I’ve opted to measure square yards for area as I am taking off the flooring and cubic yards for the stairwell concrete slab while leaving the length a foot and inches measurement as usual (double click for a larger image). You can change between metric measurements and English in the same takeoff with ease should you need to. Let Bluebeam Revu do the conversion for you!

Bluebeam Measurements add independent units function

If you have a previous version of Revu (11 or earlier) you may need to renew your annual maintenance to upgrade to Revu 12. Please check with your systems administrator or email me your Revu Serial number and I’ll check it for you.

If your annual maintenance is up to date, please refer to our previous blog post, How to upgrade Bluebeam Revu 11 to Revu 12 which includes hardware/software considerations before upgrading to Revu 12.

Bluebeam Revu Tip: Convert Multiple Files to PDF with Stapler May 5, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Saving time is a Bluebeamer mantra and the Stapler function can help expedite conversion when you have multiple files that you want in PDF format. Rather than opening each document and converting it to PDF, you can select numerous documents from File Explorer (or in the Open File option inside Bluebeam Revu) and do them all in a batch. You can also combine them all into a single PDF simultaneously. Converting files to PDF makes it easy to share with construction team members, subcontractors and suppliers who may not have the native applications to open all file types you are using. Follow these steps to make File conversion to PDF a breeze:

Multi Select Your Files
Choose all the files you want to convert to PDF then Right Click, pick Save To and choose Bluebeam Stapler. They can be JPEG, Microsoft Excel, Powerpoint (pptx), Word (doc or docx), text files, TIFF, GIF, HTML, PNG, bitmap, rich text format, AutoCAD, DWF or Solidworks files, essentially the active plugins you have access to.
Convert Multiple File Types to PDF in One Step with Bluebeam Stapler

Complete the Bluebeam Stapler Steps
The Stapler then launches and identifies the application associated with each file type. If it cannot resolve what application to use, it will return an “unsupported file type” message. The dialogue box at right Stapler shows what Application it will use to recognize each file type
shows you can add more files, folders or subfolders, and using the arrows, control the order of conversion. If you choose to also combine these files into one document rather than keeping each converted document separate, the PDF pages are placed in the sequence of the stapler conversion. Note you also control the output folder. If you have selected all the files and options you want, click Create File to complete the conversion to PDF.

The Stapler Wizard (optional)
If you instead select OK rather than Create File, it will launch the Stapler Wizard. The Stapler can be used to configure Stapler allows you to queue up multiple PDF conversion jobs
a set of conversions, each conversion being referred to as a “job”. Multiple jobs can be added to the Stapler and converted at once. Use this capability to convert many files in an automated manner.

If you need to convert countless file volumes and file folders to PDF, you may want to consider Bluebeam Q as it can process files directly from a watched folder automatically. Learn more about Bluebeam Q here.

Bluebeam’s Revu iPad App Gets New Signature Tool May 2, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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The latest release of iPad Revu brings a much requested feature with the new Signature Tool in version 2.6. Project managers and superintendents on the project site are doing a happy dance as they can add their signature to the tool chest and place an electronic signature on their PDFs. Here’s the full set of instructions on how to use the Signature Tool in Revu iPad directly from out of the handbook:
New Signature Tool Now available in Bluebeam's iPad Revu App

Note that Revu iPad version 2.6 was released on April 29, 2014. Previous purchasers must update their app to have this option.
Get the Revu iPad App on iTunes

For digital signatures, download a 30 day free trial of Bluebeam Revu to you PC or laptop (requires Windows 7 or higher).

Bluebeam Trick: OCR Kills Two Birds with One Click April 15, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Many Bluebeamers only have the CAD or Standard versions and these Revu clients don’t know what they’re missing. The Extreme version offers some real time-saving functions and can perform multiple processes in one step. The OCR (Optical Character Recognition) function can deskew and detect the orientation of your document while it converts image content to text.

Bluebeam Revu Extreme Optical CharacterRecognition

Extreme has more great features including:
Scripts – process multiple functions in one click like “Flatten and email”, set security, add header/footer, stamp, reduce file size, etc
Forms Creation – Create fillable forms, stamps and templates
Redaction – Hide sensitive content permanently from prying eyes
Batch Link – Hyperlink all your plan set pages to the sheet index automatically.
Structures – Make multilevel bookmarks for your plans grouped by specialty: architectural, civil, electrical, etc

Watch for upcoming Bluebeam tips on all these features. To save time and improve team productivity with Bluebeam Extreme.
request a quote today to upgrade multiple licenses from CAD or Standard to Extreme.

Data Center Cooling is a Hot Topic April 11, 2014

Posted by carolhagen in Construction Industry, Construction Industry Hardware.
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Having recently toured the Phoenix NAP data center, the invitation to Arizona IT Women’s Network Luncheon on April 8, 2014 caught my eye with the Data Center Cooling topic, something that contractors building these facilities would be interested in.
Data Center Cooling Technologies

With guest speakers, Adam Green and Travis Becker of SEGI (segisalespros.com), we learned that cooling costs typically account for 38% of the energy consumption in a data center. Heat Loads and Hot Spots are the culprits so control of the air flow is critical for energy efficiency. They explained the advantages and disadvantages of hot air vs cool air containment and that both methods can reduce cooling power consumption by about 50%. More can be saved using a Vertical Exhaust Duct System (VEDS), a CPI passive cooling method used to remove 30kw heat loads. Imagine turning off half of your air handlers and you can extrapolate what your project owner’s savings can be. The VEDS system can be designed into a building or retrofitted afterwards. If you design ahead, you won’t have the extra expense of unnecessary air handlers as your Mechanical Contracting Design professional can attest.

Women in IT at ASU SkySongIt was good to meet other women in IT from the City of Chandler, APS, Amkor Technology, MDI Group, Vistx, Wesco, Berk-Tek Leviton and Enterprise Network Solutions. The Arizona IT Women’s Network meets monthly for lunch at ASU Skysong in Scottsdale. Gigabit Passive Optical Networks, Distributed Antenna Systems and Data Center Infrastructure Management Solutions are planned as topics through July. If you would be interested in attending let me know and I’ll send you an invite.

Architects Build a Rock Solid Reputation with Project Owners April 10, 2014

Posted by carolhagen in Construction Industry - Software, estimating.
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An Architects reputation is thought to focus on building design, sustainability, open areas, and aesthetics. As the owner’s supervisor of construction work, what your reputation actually depends upon is your effective communication, coordination and collaboration. Conveying a clear vision, responding timely and controlling project costs while juggling schedules and maintaining quality ensures your success. Your ability to make the entire process appear effortless delights your project owner and creates a rock solid relationship.

Once your design has been selected your next step should pull the construction team together to make the magic happen. Beginning with a system that provides measurable results with analytics and project controls can make the e-procurement process a well coordinated project and set the tone for a collaborative experience that streamlines your project’s procurement process. Here’s an international solution coming soon to the United States that every Architect should know about:

Gaining a reputation for effective and efficienct communication will keep your reputation growing in the right direction. The owner will see his project start sooner, and you’ll be able to track and control costs all the way down to the supplier, all up front. If you’d like more information on ProTenders, please email their sales team, and tell them Carol sent you.

Information Chaos in the Construction Industry April 9, 2014

Posted by carolhagen in Construction Industry - Software, Document Imaging.
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Whether you still hold onto paper or not, more construction activity content is reaching you in a digital format. Email, electronic collaboration portals, file sharing, applications for payment, plan set revisions, etc all accumulate into a mountain of digital documents. How you manage your digital documents will determine your success in project management, effective communication, risk management and productivity. Without a strategic plan and integrated solutions to document workflow you are highly susceptible to Information Chaos.

This slide presentation by John Mancini presented at the AIIM conference explains the challenges, how to plan and prepare for Information Chaos in a Digital World

Your construction company has already felt the information chaos pain as you have worked with digital documents. A single source of truth that is easy to navigate, quick to access, and offers flexible search options is what you long for. What construction needs is a digital document workflow that incorporates project management correspondence, BIM collaboration, emails, reporting, human resources and accounting. With workflows the digital documents are stored, tracked, revised, managed and resaved all into a central depository with rules applied for document retention throughout the document lifecycle while maintaining secure access to sensitive data.

The silos of information spread across applications and mobile devices, within departments and held closely by employees is costly and often adds to the chaos. How do you measure the Lost time and missed opportunities these silos have created? They directly affect your bottom line. As a Viewpoint Business Development Partner I’m here to help address your mobile, digital, collaboration, cloud, project management, estimating and construction accounting initiatives. Let’s start a conversation about where you want to be and an IT plan to get there. Simply Email Me Your Contact Info and I’ll get back to you right away!

Bluebeam Revu Tip: Text Box and Callout Markups April 8, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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How to Automatically size your Bluebeam callouts and text box markupsCallouts and text boxes are common markups on construction plans and documents. In Bluebeam Revu 11 you could check the autosize box in the properties tab of your text box or callout tools. This was an often overlooked feature so they improved it in Revu 12 by allowing you to set autosizing as a preference. You can set this as your individual preference so you’ll have perfectly sized boxes and callouts optimized based upon the amount of text you type.

To get to the preferences options click on Settings and selecting Preferences from the dropdown choices or use the shortcut CTL+K. Once there choose Markup and check the box next to “Autosize Text Box and Callout Markups”, then click OK. Bluebeam Revu Preferences to AUtosize Callouts and Text Box Markups

Want to learn more about Bluebeam or need on-site training for your construction team and office staff? I am available and travel the United States providing in-house customized training for your Project Managers, Estimators and supporting office staff. To arrange for Bluebeam Training in your offices, Email Me Your Contact Info.

What Your Construction Firm Needs in an Employee Portal March 25, 2014

Posted by carolhagen in Construction Industry - Software, payroll.
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Paystubs and Earnings on an Employee Portal
Employee Portals are a way for construction companies to provide a self-service to their employees, providing access to weekly pay stubs and W-2s. This is especially helpful around tax time and frees up many requests to your Human Resources Department. This eliminates the need to encrypt files that you email to your employees and addresses more than the weekly electronic paystub for employee’s using direct deposit. Let’s look at what your construction firm should look for in an employee portal.

Employee Portal Integration to Your Construction Accounting Software and Intranet
Forget imports and exports, jury-rigging two disparate systems. Your Employee Portal needs seamless integration that delivers an experience where you remain in control. If your employee changes their last name, address, and number of dependents in the employee portal, your HR department should receive a notification to validate and control when an update occurs to an employee record inside your construction accounting software. There should be no rekeying of any data, and the HR department should have options to update payroll records only, update HR records only or both automatically. This should include standard fields as well as all the custom user-defined fields you may want your employees to update.

There should be no need to configure users or SQL accounts if it’s all tied right into your existing Employee Master. If your construction firm has an existing Intranet, you’ll want a solution that also has a web service API.

Access the Employee Portal from Android, iPhone or iPad Portal Access on Smartphones, iPads and tablets
Web-based employee portals are great as your team can access their information from any computer. It’s just as important to offer access in the field for mobile devices. Make sure your employee portal has access on both smartphones and tablets. Your project superintendents and project managers will appreciate the effort and will find it invaluable when on the job site or commuting home from the project on the weekends.

Paperwork Should Flow
If your employee is changing their number of dependents, your portal should generate an email to that employee with the appropriate forms and instructions attached(W-4, etc). Automating forms distribution and notifications can then tie back to the Payroll or HR records. This also applies to Paid Time Off (PTO). Employees should have access to when they have used their PTO including vacation, sick and holiday time. There should also be an automated procedure for them to electronically request time off. Employee requests that require forms streamline the approval process for the field and office. Let your portal improve your employee relations and reduce the mundane tasks in your HR or payroll departments simultaneously.

Ok, by now you’re wondering where can you find such a solution. Since becoming a Viewpoint Business Development Partner I’ve kept abreast of each new software development partner and Keystyle Data Solutions caught my eye. Reach out directly to the Founder, Kevin Fisher (you can email him here) and tell him I sent you.

Bluebeam Tip: Show All Measurements in Estimating Take-off March 20, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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How to make area and perimeter measurements display in Bluebeam Revu

With the recent Bluebeam Revu 12 release, all take-off measurements appear in the markups list (See image below). If they don’t, you may need to Manage Columns and check off the fields you are missing. All the measurements, however, may not appear on the markup on your document. This can be adjusted by selecting the Show All Measurements in the properties of the measurement or in your custom measurement item in your tool set.
The example above shows an area markup that includes both the area and perimeter. Note that the perimeter equals the length in an area measurement if you are performing calculations for your estimate.

If you are measuring perimeter. The Show All Measurements will add the “P=” to your perimeter markup. This can be helpful to distinguish visibly between an area markup and a perimeter measurement on a document.

If you use the Diameter measurement, Show All measurements will add Area and Perimeter measurements.

Using the volume measurement with the Show All Measurements selected will include Area, Perimeter and Wall Area with the Volume.

All the above examples and the markups list measurements are shown below:
How to add Area, Perimeter and Wall area to a measurement markup in Bluebeam RevuNote that these additional measurements display in the comments column on the markups list.

Want to learn more about Bluebeam or need on-site training for your construction team and office staff? I am available and travel the United States providing in-house customized training for your Project Managers, Estimators and supporting office staff. To arrange for Bluebeam Training in your offices, Email Me Your Contact Info.

Bluebeam Keyboard Shortcuts March 11, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam Revu Shortcuts

Bluebeam keyboard shortcuts can save you an enormous amount of time and many are worth the effort of memorization. Bluebeam has a Keyboard shortcuts document hidden inside Revu. This PDF document contains all the shortcuts for Markup and Editing, Viewing, Navigation, Page Manipulation, Show Tabs, Advanced Text, File Operations and miscellaneous items. All the function key shortcuts, and keystroke combinations of Alt, Ctrl and Shift are packed into this fabulous resource that most Bluebeamers have overlooked.

The Bluebeam Revu Keyboard Shortcuts is accessed by navigating to the Help Tab and clicking on the down arrow (inverted triangle) next to the Help icon. I find most people who find this document open it and only look at the first few pages. In essence, they only see the mouse navigation buttons. Continue on to the fourth thru sixth pages and you’ve hit the mother lode!

Now go get ‘em Bluebeamers!

How to Upgrade Bluebeam Revu 11 to Revu 12 March 4, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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How to Upgrade Bluebeam Revu 11 to Revu 12

If you have Bluebeam Revu 11 installed on your PC or laptop, there are a few considerations before you upgrade to Revu 12.

Revu 12 is only supported in Windows 7 and Windows 8.x so if you have Windows XP or Vista, you’ll need a Microsoft Update (and possibly may want to upgrade to a new computer). You can read all the Bluebeam Full Specs and hardware requirements here. Check with your IT department, or follow these instructions from Microsoft to upgrade your Operating System:

Upgrade from Windows XP to Windows 7
Microsoft reacts to XP upgrade critics with free file transfer tool
Upgrade from Windows Vista to Windows 7Upgrade to Windows 8.1 from XP, Vista or Windows 7

If you’re already using Windows 7 or 8.x you will need the Serial Number and Product Key which you received from Bluebeam when you purchased the software (The serial number and product key were sent in the license certificate that you received in an email message from registration@bluebeam.com – This may have been directed to your IT department if you have multiple licenses).
If you cannot find the email with your License Certificate, you can request that your License Certificate be resent to you:
•Open Bluebeam PDF Revu
•From the Help menu, click on About Bluebeam PDF Revu
•You will need to obtain both the Version and Serial Number that is listed in the top portion of the window.
•Send an email to registration@bluebeam.com and request that a new copy of the License Certificate be emailed to you. Please include the Serial Number, your name, company name, email address and phone number in the email.

To Upgrade from Revu 11 to Revu 12
If you have annual maintenance, visit the Upgrade Page (Shown above)

If you purchased Bluebeam Revu 11 on or after January 1, 2014 and on or before February 25, 2014 visit Upgrade Page (Shown Above)

If you do not have Annual Maintenance you may contact Bluebeam, your Bluebeam Authorized Reseller or email me and I’ll get your upgrade to Revu 12 processed promptly.

Bluebeam Tip: Creating a Multicolored Legend Tool February 28, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Multi-colored Legend Tool in Bluebeam
Markedup plans and documents are easier to collaborate on and convey information when the markups are color coded. Colors speed our brain’s ability to consume content. If you have created color coded Tool Chests for those you collaborate with, you’ll immediately know who added which markups. This is especially useful when working with multiple disciplines like the Architect, Structural Engineer and General Contractor. Creating a Legend Tool to place on all the document pages is easy and saves you time. Here’s how:

1. Place a Text Box on a document and enter Architect
2. Change the Properties of the text in the text box to the color your Architect will use.
3. Repeat steps 1 and 2 for the Structural Engineer and General Contractor (and for any other disciplines you want in your legend).
4. Line Up all your text boxes tightly together on your document. (You may want to turn on the Grid to line these up)
5. Lasso or multi-select all the text boxes you added in the above steps on your markups list, right click and select Group to group these markups.
6. Add the Grouped markups to your tool chest by dragging it from the Recents to your My tools

Now you have your multicolored Legend tool to reuse and place on all the pages you need to.

Another way to do this would be to create a custom stamp. Then you could use the Batch Stamp function to place your legend on all the pages.

What other tools or stamps have you created that arebig time savers? Share your ideas in the comments section and help all my readers become efficent Bluebeamers!

The New Photo Capture Feature in Bluebeam Revu 12 February 25, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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When adding photos to PDFs, you can quick run out of real estate on your document. Bluebeam has addressed this limitation with their Photo gallery capture feature now available in Revu 12.

Your photo gallery can attach to any markup so use it with Punch symbols, cloud existing jobsite conditions, callouts of project milestones inside walls before you drywall, etc. It even lets PDF receipients view and download photos if they want to. Watch and learn:

If you haven’t tried Bluebeam Revu in your contracting firm, you can now by downloading a 30 day free trial now.

If you already own Bluebeam but don’t have annual maintenance let me help. Email Me Your Contact Info and we’ll get you upgraded and enrolled today.

Bluebeam Tips and Shortcuts for Estimators February 21, 2014

Posted by carolhagen in Construction Industry - Software, estimating.
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These handy Bluebeam Keyboard shortcuts will help Estimators get their work done a bit faster:

Bluebeam Revu Keyboard Shortcuts for construction estimating

If you aren’t likely to commit these to memory, you can still work more efficiently with these helpful toolchest estimating tool tips.

Publc works Color Codes for Underground Utilities A Markup and its layer can be defined in the toolchest. To add a layer to a markup, right click on your toolchest markup tool and choose layer. Common uses of layers for estimators is to name each layer by trade or specialty. This way you can toggle them off and on, which is especially helpful when you have many measurements in a small area.

Color coding by specialty or discipline is also popular for custom estimating markup tools. My suggestion would be to follow industry standards like the American Public Works Association (APWA) uniform color code for underground utilites:

This also makes for a great “Legend” custom markup tool you can place on your estimating take-off plan set. Not sure how to make this color coded legend as one tool? Tune in for next week’s Bluebeam tip and I’ll cover how to group markups.

Bluebeam Tip:How to Close Multiple Files Quickly February 12, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Close multiple files in Bluebeam QuicklyIt’s very common to have multiple files open in Bluebeam Revu at one time. We all know that you can click the “X” to close one file at a time but that’s not very efficient when you have many files opened. When you’re in a hurry, you’ve probably closed Bluebeam completely and relaunched it, rather than clicking that “X” a dozen times or more. Do you know there’s another option?

If you want to close all your files but one quickly, just right click on the file tab you want to keep open and you’ll see the option “Close Other Tabs” in the drop-down list. Simple and fast, that’s what I like about Bluebeam.

If you have time, here are more right click tips:

If you found this Bluebeam Tip helpful, please subscribe to my blog and share it with others.

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