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Bluebeam Tips: Presentations without Powerpoint September 18, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam Revu is great in making PDFs of all sizes including pages that are perfect for slide presentations. Revu can also be used for creating slides and has it’s own presentation mode. You can also use the Presentation mode to view Full Screen and loop the slidedeck too.

Slide Template in Bluebeam RevuTo get started, create a new document and chose the custom Slides template (10 x 7.5 in portrait mode). Then copy, paste, use markups and the snapshot tool to create your slides. With the ability to place images, and use layers like we shared in our earlier blog post architectural illustration to toggle different element on or off. you can make almost anything. If you need to pull images from the web or other non-PDF sources, you may want to get Jing from TechSmith. Jing is a free download that I recommend when you don’t have spare change for Snag-IT.

Once you have your slide content complete, Presentation Mode is just a CTL + Enter away! That’s the shortcut to enter presentation mode. To exit presentation mode press ESC. You can also get to Presentation Mode from the View Menu in the upper right next to Settings. The view menu looks like this
Getting to Presentation mode from the view menu in Bluebeam

Presentation Mode settings have options for Auto advance, loop after last page, background color choices and even offers page transitions (dissolve, zoom, split, fade,, etc). You can select your preferences from Settings | Preferences or just use the shortcut CTL + K and select Presentation.

Alternatively, if you have a Powerpoint slide deck you can use Bluebeam to convert it to a PDF. This is especially useful when sharing with someone that does not have the Microsoft Powerpoint application. If you don’t see the Bluebeam Office Add In (See right)Bluebeam addition to the Ribbon in Officewhen in Powerpoint, use the Bluebeam Administrator application to activate the Microsoft Office Plug-In or contact your systems administrator.

Want to learn more about Bluebeam or need on-site training for your construction team and office staff? I am available and travel the United States providing in-house customized training for your Project Managers, Estimators and supporting office staff. To arrange for Bluebeam Training in your offices or on-line, Email Me Your Contact Info.

Bluebeam Trick: Handwriting to Text Comment on Tablet September 2, 2014

Posted by carolhagen in Bluebeam Revu.
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Handwriting recognized automatically when using the pen tool on a tabletThe Pen tool is often used on tablets to make notations as it is much easier than keyboard input when walking a jobsite. Handwritten notes are common markups on field documents, but did you know you can turn handwriting to text automatically?

When using the Pen tool you can have Bluebeam automatically recognize your handwriting before placing the markup. It places the associated text in the comments column of the Markups list for you. To turn this on, adjust your Revu preferences for your tablet.

Go to Preferences (Ctrl-K)| Select Tablet | Check the Auto Recognize Text box
Auto recognize handwritten text in Bluebeam Revu

This option only appears if you have a tablet PC, touch screen or tablet device attached to your computer and is unchecked as the default in Bluebeam Revu. If you use a Surface Pro or other tablet PC you’ll want to change this today.
It works best with hand printed text.

The sensitivity is for pressure sensitivity when using the pen or highlight tool. Pressing down firm produces a thicker line. Note that not all tablet devices support pressure sensitivity.

This comes in handy when you don’t have a custom punch symbol with the specific description you need. You can then lasso multiple markups together like a punch symbol and the pen markup and group them together, or in my case above, the arrow and the pen markup.

If you liked this tip you might also like:
Bluebeam Revu iPad tips: Adding audio, video and perform field measurements

Bluebeam Tip: Line Styles in all Shapes and Sizes August 28, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Custom Line Styles in Bluebeam RevuIn our previous post, Complementing CAD, the architect had dotted lines to display the path of travel. So what if you need something more elaborate? Bluebeam Revu has many line styles but did you know you can create your own?

Line Styles for paths, roadways, pipelines, fencing, railways, boundaries and borders are often used in illustrations and appear on construction plans. Custom line styles can be applied to Arrow, Ellipse, Line, Polyline, Rectangle, Polygon and Cloud markups. Use the custom Line Style editor to make your own custom line styles.

Custom line styles can be created using dashes, text, spaces, dots and vector graphics literally providing you with the option to create any shape or size. The custom Line Style editor gives you the ability to have multiple lines with varying characteristics that’s great for producing road patterns and other complex designs. Here’s a Bluebeam video on how to make your own line styles and share them with your peers.

Note: You can apply limited styles to the Dimension tool as well.

What unique line styles have you created? Email me a few you’re proud of and I’ll append them to this post (with a kudos to you and your firm)!

Bluebeam Revu Tip: Complementing CAD August 21, 2014

Posted by carolhagen in Bluebeam Revu, CAD.
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While many Architectural, Engineering and Construction firms use Bluebeam Revu to convert CAD to PDF, there’s an often overlooked capability that is as plain as the nose on your face. It’s sketching and creating floorplan illustrations.

It was my pleasure to meet Nathan Woods, CCCA, LEED AP of Taylor Design at the 2014 Bluebeam Extreme conference. We had the opportunity to connect on LinkedIn afterwards and struck up a conversation. I inquired as to how he first found Bluebeam and what he uses it for. “I was looking for a superior way to markup and respond to RFIs” says Nathan. “Nowadays, I draw in Bluebeam equal amounts to sketching or CAD.”

Luckily for us, he was willing to share a sample of his work in Bluebeam with this floorplan illustration (below), taking it from sketch to finished work. Overtime he has added custom tool sets into his tool chest copying some tools from CAD and creating others from scratch in Bluebeam. With the custom tool set features, you can have all your favorite symbols, illustrations, etc. right at your fingertips. Let’s take a look at Nathan’s work.

The sketch is the basis for laying out his illustration:
Floorplan Sketch

He then creates layers for the Soffits, Markups and Text Annotations. Nathan draws in the soffits with the polygon tool that he’s customized with a fill color. Here you can see the soffits layer added to the sketch:Adding the soffits layer to the sketch in Bluebeam

Now let’s turn on the markups layer. Many of the tools here are part of his custom tool set.
Markups added to the Floorplan illustration, these Custom Tools created in Bluebeam

Finally the text is added for a professionally illustrated finished floorplan. All that’s left is to add the Architect stamp!Floorplan illustration created in Bluebeam

A special thank you to Nathan Woods for sharing this with our readers.

If you have created a timesaving tool or found another use for a Bluebeam and would like to be featured in an upcoming blog post, reach out to me on LinkedIn, Email Me, or tell us about it in the comments.

Want to learn more about Bluebeam Revu or need on-site training for your construction team and office staff? I am available and travel the United States providing in-house customized training for your Project Managers, Estimators and supporting office staff. To arrange for Bluebeam Training in your offices, Email Me Your Contact Info.

Bluebeam Tip: Autosequencing for RFI Text Box Markups August 14, 2014

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Hyperlinked RFI on a plan in Bluebeam Revu

Many construction firms hyperlink RFIs on their plans. They cloud the area pertaining to the RFI, add a text box and type in “RFI-100” then add the hyperlink. This tip shows you how to make the text box auto fill with the next available number on your document. You’ll want to add this to your custom tool today!

Create a text box with no text in it.
In the toolchest, drag it to My Tools or the tool set of your choice
[Optional] Change the properties to your preference liking (color, fill, check the autosize, etc).
Right click on the newly created tool and select Sequence | Define Defining the sequencing in a custom RFI tool
You will then have this dialogue box display below where you can type into the Prefix “RFI-“.
RFI Prefix for an autosequencing RFI text box
Uncheck the “Renumber when markups deleted”

This tool will work like other autosequence tools so it will increment the RFI number for you within the text box. Should you want to use the same number on multiple sheets within the same document you will need to create a separate tool for static RFI numbering (a plain text box with RFI-# in the text area).

Be careful in your tool creation as you can choose document or page for sequencing. Also be aware if you check “Renumber when Markups Deleted” and delete an already placed RFI it can create lots of work to correct.

Best practice: If you have multiple places that reference the same RFI, place the RFI text boxes on the document before hyperlinking. You can then have it search for them all and hyperlink them all at once rather than one at a time.

Bluebeam Tip: Working Efficiently with Tabs and Panels August 7, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Make your Thumbnails tab appear at the top of a panel in Bluebeam Revu
Bluebeam provides you with many options for configuring your profiles including the ability to position tabs within panels. Panels can be split into multiple areas to allow accessing multiple tabs in the same panel at the same time. This maximizes the usable space in the panels.

In this example we’ll position the thumbnails tab above all the other tabs in the left panel. This is useful when you work with multipage documents and wish to navigate quickly, while using other tab functions like Links or Layers.

1. In the construction profile, open the left panel.
2. Click the icon of the thumbnails tab and drag it down Position this tab above into the panel until the Position Wheel appears, then drag the thumbnails tab over the up arrow of the Position Wheel, and release.

To undo this top/bottom split, simply drag the thumbnails tab back between the File access and tool chest icons.

You can drag additional tabs into the same panel and split them in any direction. The configuration of the workspace is saved so that the next time a session of Revu is started, the layout will not have to be re-configured.

In the example below, the Tool Chest is dragged below the thumbnail view so that both tabs may be displayed at once. Use the Position Wheel to define other placements, such as side-by-side or above, in addition to the below setting shown.

Place the Tool Chest Tab below the Tumbnails Tab in the Panel

Note that if you position a tab to the bottom panel it can overlay the left and right panels. Click the small left or right arrows on the panel border to toggle this setting. Expanding in this manner enables more columns to be displayed in the Markups list.

You can also drag icons from the left to the right panel or rearrange the order they appear within a panel.

Bluebeam Tip: How to Transfer the .DWG file layer information to PDF July 10, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam has had many people request that they transfer the DWG layers from AutoCAD into a Revu PDF. While currently on Revu 12.1 this feature is not present, there is a workaround.

Pull all AutoCAD DWG layer files together

If you create a separate PDF for each layer using Bluebeam’s CAD Plug-in, Making a Layered Bluebeam PDF from AutoCAD and name each separate PDF the layer name, then in Bluebeam you can create a layered PDF using
File | Create | Layered PDF which combines all the docs together (make sure to check the box Use Filename as Layer Name).

That being said, I did ask the status of this feature on the Bluebeam Roadmap and the reply received was AutoCAD has not opened the layers function in their API. If you as Bluebeamers and AutoDesk customers want it, you need to demand it. Send an email, letter or text message to management, add it to the AutoCAD Wishlist and maybe ask AutoCAD support. Perhaps if they hear from their customers (instead of Bluebeam Software) enough, they’ll add it to their API.

Another alternative would be to use AutoCAD’s DWG to PDF.pc3 print driver – here’s a YouTube video of that

(Note: Using AutoCAD’s print driver does not make the layers work in Bluebeam)

I want to thank Clinton Hill for asking me this question as it obviously inspired this Bluebeam Tip.

If you have questions you need answered about Bluebeam, reach out to me on LinkedIn, email me or add your question in the comments. Perhaps your question will appear in a future Bluebeam Revu Tip on this blog.

Bluebeam Tip: When Keyboard Shortcuts Don’t Work July 2, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam Keyboard Shortcuts not working

Bluebeam Shortcuts are a huge timesaver and it’s well worth memorizing your favorites but there are conditions when they simply do not work. The default setting in Bluebeam is set to disable shortcuts whenever the document you are working on contains a form field. This is set to avoid any conflict between keyboard shortcuts and typing in the form field.

If you have the task of reviewing forms design, processing forms (filling in the “For office use only” area) or work with documents that may only have a few form fields like a check box or digital signature field, you may want to enable the shortcuts. This can be done but the instructions change depending upon which version of Bluebeam Revu you have.

Revu 11 and above:

In Revu, click Settings > Preferences (or press Ctrl+K).
Click Forms on the left side.
Check the Enable Single Key Shortcuts with Form Fields check box.
Click OK.

Revu 10:

In Revu, click Settings > Preferences (or press Ctrl+K).
Click General on the left side.
Check the Enable Single Key Shortcuts with Form Fields check box.
Click OK.

Revu 9 and previous:

In Revu, click Edit > Preferences (or press Ctrl+K).
Select General on the left side.
Check the Enable Single Key Shortcuts with Form Fields check box.
Click OK.

You may also be interested in:

Here’s how you can access a list Bluebeam keyboard shortcuts from right inside Revu.

If you are on LinkedIn, you can receive just the weekly Bluebeam Revu Tips and Tricks from this blog by clicking: following this page on LinkedIn

Bluebeam Tip: Multiple Monitors for Estimating Take-off Productivity June 6, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam Revu allows you to split views and work across multiple monitors which helps professional estimators take-off more efficiently. So did you know there’s actually a Profile for multiple monitors?

The Multiple Monitors Profile moves the tabs from the left, right and bottom Revu docks into a second independent window so you can move the tabs onto the second monitor and use the entire main Revu window to display the PDF file.

The Multiple Monitor profile works well with monitors that are different sizes or when using a second monitor with a laptop display. You can keep Revu in the larger monitor and move the independent window into the smaller one.

For example, a 22″ widescreen and 19″ (4:3 aspect ratio) display or 24″ and 20″ displays will often match vertically, because the larger is a widescreen version of the smaller.

If the multiple monitor profile is not listed in your Profile drop down choices, simply go to the Bluebeam Support Extensions page http://bluebeam.com/us/support/extensions-profiles.asp and follow the instructions. If you are the IT Administrator, you may want to store this on a network drive and make it accessible to all your users.

Bluebeam Revu makes Estimating Take-off easier and faster with the Multiple Monitors Profile. Once you have it, estimators may want to add their custom tool sets used for take-off to this profile using the Manage Tool Sets option (click on the Gear Symbol in the Tool Chest Pane).

Of course Multiple Monitors also works for your contract administrator, legal team, marketing department and your project managers. Research shows that workers performing text editing are 44 percent more productive with dual screens.

If you skipped the Anthony DelNunzio of CaddPlans video above, you may not realize you can also drag one single PDF pane across multiple screens. With large format drawings this might just be the best of both worlds.

If you have two screens or more, please let us know in the comments and share experience of how you’re working smarter not harder.

Bluebeam Revu Tip: Email or Script to Send to Box.com File Folder May 29, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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For those Bluebeamers using an iPad Revu and Box.com to sync files, here’s the perfect way to get your files from Bluebeam Revu shared to Box quickly using a script (or email).

Update 5/30/14: You can also email documents to Dropbox https://sendtodropbox.com/

First, you’ll need to decide what folder in Box you want your Revu Files sent to. Login to your Box account, navigate or create the folder you want your Bluebeam files to go to then click on More and mouse over the Upload Options | Email Files to this Folder
Email Your Files to a Box Folder Then it will bring up the Folder Properties. Make sure you check the “Allow uploads to this folder via email” option.
Check the allow uploads to this folder via email
This makes an email address for uploading directly to your specified Box folder. Now copy the email address it generates and use it to email documents directly to Box from inside Bluebeam Revu Standard. To make this automatic and not have to type the email address each time you can create a script.

To create a script to Flatten and email to that folder you’ll need a Bluebeam Extreme license. Then follow these steps:

To open the Bluebeam Script Editor, navigate to the Documents Tab and click on Script
Enter the Description “Flatten and Upload to my Box Folder”

Grab the Box logo or an appropriate icon you have as a JPEG file on your computer. To grab the box logo off the internet, you can search for Box in Google then right click on the Box logo and choose “Save Image As” and name the file Box in the .jpg format. Screenshot for those who need the help:
Bluebeam Revu Script logo

Now for the actual Bluebeam Script. Enter in the script dialogue box type “Flatten()” Hit Enter for the next line and type “Email(yourboxfolderemailaddress)”.
Script Editor in Bluebeam Revu

If you want your documents to load faster on the iPad, you may want to reduce the file size before uploading to Box. Just add the line
ReduceFileSize(High,150,true,false,true) [where High reduces the image level, 150 is the DPI, then True to Drop Fonts, False to not drop thumbnails, metadata and other Miscellaneous items, and True to Compress] before the Flatten in the script editor. Keeping the thumbnails can be helpful on the iPad.

You may want to automatically add Headers and Footers to this script as well, especially if you’re in business development and are creating customer facing documents, brochures, etc.

The simplist form of the HeaderFooter script is designating the header contents (left, center right) and footer content (left center right). An Example would be HeaderAndFooter(“”,”<>”,””,”Carol Hagen”,www.hagenbusiness.com,602-570-7289) which centers the date in the header and my name in the footer left, website in the footer center and phone number in the footer right on all pages of the document.

Please share this with your construction contacts as they are using Bluebeam too. If you need help with scripts or need some Bluebeam training, feel free to reach out.

Bluebeam Revu Tip: Convert Multiple Files to PDF with Stapler May 5, 2014

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Saving time is a Bluebeamer mantra and the Stapler function can help expedite conversion when you have multiple files that you want in PDF format. Rather than opening each document and converting it to PDF, you can select numerous documents from File Explorer (or in the Open File option inside Bluebeam Revu) and do them all in a batch. You can also combine them all into a single PDF simultaneously. Converting files to PDF makes it easy to share with construction team members, subcontractors and suppliers who may not have the native applications to open all file types you are using. Follow these steps to make File conversion to PDF a breeze:

Multi Select Your Files
Choose all the files you want to convert to PDF then Right Click, pick Save To and choose Bluebeam Stapler. They can be JPEG, Microsoft Excel, Powerpoint (pptx), Word (doc or docx), text files, TIFF, GIF, HTML, PNG, bitmap, rich text format, AutoCAD, DWF or Solidworks files, essentially the active plugins you have access to.
Convert Multiple File Types to PDF in One Step with Bluebeam Stapler

Complete the Bluebeam Stapler Steps
The Stapler then launches and identifies the application associated with each file type. If it cannot resolve what application to use, it will return an “unsupported file type” message. The dialogue box at right Stapler shows what Application it will use to recognize each file type
shows you can add more files, folders or subfolders, and using the arrows, control the order of conversion. If you choose to also combine these files into one document rather than keeping each converted document separate, the PDF pages are placed in the sequence of the stapler conversion. Note you also control the output folder. If you have selected all the files and options you want, click Create File to complete the conversion to PDF.

The Stapler Wizard (optional)
If you instead select OK rather than Create File, it will launch the Stapler Wizard. The Stapler can be used to configure Stapler allows you to queue up multiple PDF conversion jobs
a set of conversions, each conversion being referred to as a “job”. Multiple jobs can be added to the Stapler and converted at once. Use this capability to convert many files in an automated manner.

If you need to convert countless file volumes and file folders to PDF, you may want to consider Bluebeam Q as it can process files directly from a watched folder automatically. Learn more about Bluebeam Q here.

Bluebeam’s Revu iPad App Gets New Signature Tool May 2, 2014

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The latest release of iPad Revu brings a much requested feature with the new Signature Tool in version 2.6. Project managers and superintendents on the project site are doing a happy dance as they can add their signature to the tool chest and place an electronic signature on their PDFs. Here’s the full set of instructions on how to use the Signature Tool in Revu iPad directly from out of the handbook:
New Signature Tool Now available in Bluebeam's iPad Revu App

Note that Revu iPad version 2.6 was released on April 29, 2014. Previous purchasers must update their app to have this option.
Get the Revu iPad App on iTunes

For digital signatures, download a 30 day free trial of Bluebeam Revu to you PC or laptop (requires Windows 7 or higher).

Bluebeam Trick: OCR Kills Two Birds with One Click April 15, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Many Bluebeamers only have the CAD or Standard versions and these Revu clients don’t know what they’re missing. The Extreme version offers some real time-saving functions and can perform multiple processes in one step. The OCR (Optical Character Recognition) function can deskew and detect the orientation of your document while it converts image content to text.

Bluebeam Revu Extreme Optical CharacterRecognition

Extreme has more great features including:
Scripts – process multiple functions in one click like “Flatten and email”, set security, add header/footer, stamp, reduce file size, etc
Forms Creation – Create fillable forms, stamps and templates
Redaction – Hide sensitive content permanently from prying eyes
Batch Link – Hyperlink all your plan set pages to the sheet index automatically.
Structures – Make multilevel bookmarks for your plans grouped by specialty: architectural, civil, electrical, etc

Watch for upcoming Bluebeam tips on all these features. To save time and improve team productivity with Bluebeam Extreme.
request a quote today to upgrade multiple licenses from CAD or Standard to Extreme.

Bluebeam Revu Tip: Text Box and Callout Markups April 8, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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How to Automatically size your Bluebeam callouts and text box markupsCallouts and text boxes are common markups on construction plans and documents. In Bluebeam Revu 11 you could check the autosize box in the properties tab of your text box or callout tools. This was an often overlooked feature so they improved it in Revu 12 by allowing you to set autosizing as a preference. You can set this as your individual preference so you’ll have perfectly sized boxes and callouts optimized based upon the amount of text you type.

To get to the preferences options click on Settings and selecting Preferences from the dropdown choices or use the shortcut CTL+K. Once there choose Markup and check the box next to “Autosize Text Box and Callout Markups”, then click OK. Bluebeam Revu Preferences to AUtosize Callouts and Text Box Markups

Want to learn more about Bluebeam or need on-site training for your construction team and office staff? I am available and travel the United States providing in-house customized training for your Project Managers, Estimators and supporting office staff. To arrange for Bluebeam Training in your offices, Email Me Your Contact Info.

Bluebeam Tip: Show All Measurements in Estimating Take-off March 20, 2014

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How to make area and perimeter measurements display in Bluebeam Revu

With the recent Bluebeam Revu 12 release, all take-off measurements appear in the markups list (See image below). If they don’t, you may need to Manage Columns and check off the fields you are missing. All the measurements, however, may not appear on the markup on your document. This can be adjusted by selecting the Show All Measurements in the properties of the measurement or in your custom measurement item in your tool set.
The example above shows an area markup that includes both the area and perimeter. Note that the perimeter equals the length in an area measurement if you are performing calculations for your estimate.

If you are measuring perimeter. The Show All Measurements will add the “P=” to your perimeter markup. This can be helpful to distinguish visibly between an area markup and a perimeter measurement on a document.

If you use the Diameter measurement, Show All measurements will add Area and Perimeter measurements.

Using the volume measurement with the Show All Measurements selected will include Area, Perimeter and Wall Area with the Volume.

All the above examples and the markups list measurements are shown below:
How to add Area, Perimeter and Wall area to a measurement markup in Bluebeam RevuNote that these additional measurements display in the comments column on the markups list.

Want to learn more about Bluebeam or need on-site training for your construction team and office staff? I am available and travel the United States providing in-house customized training for your Project Managers, Estimators and supporting office staff. To arrange for Bluebeam Training in your offices, Email Me Your Contact Info.

Bluebeam Keyboard Shortcuts March 11, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam Revu Shortcuts

Bluebeam keyboard shortcuts can save you an enormous amount of time and many are worth the effort of memorization. Bluebeam has a Keyboard shortcuts document hidden inside Revu. This PDF document contains all the shortcuts for Markup and Editing, Viewing, Navigation, Page Manipulation, Show Tabs, Advanced Text, File Operations and miscellaneous items. All the function key shortcuts, and keystroke combinations of Alt, Ctrl and Shift are packed into this fabulous resource that most Bluebeamers have overlooked.

The Bluebeam Revu Keyboard Shortcuts is accessed by navigating to the Help Tab and clicking on the down arrow (inverted triangle) next to the Help icon. I find most people who find this document open it and only look at the first few pages. In essence, they only see the mouse navigation buttons. Continue on to the fourth thru sixth pages and you’ve hit the mother lode!

Now go get ’em Bluebeamers!

How to Upgrade Bluebeam Revu 11 to Revu 12 March 4, 2014

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How to Upgrade Bluebeam Revu 11 to Revu 12

If you have Bluebeam Revu 11 installed on your PC or laptop, there are a few considerations before you upgrade to Revu 12.

Revu 12 is only supported in Windows 7 and Windows 8.x so if you have Windows XP or Vista, you’ll need a Microsoft Update (and possibly may want to upgrade to a new computer). You can read all the Bluebeam Full Specs and hardware requirements here. Check with your IT department, or follow these instructions from Microsoft to upgrade your Operating System:

Upgrade from Windows XP to Windows 7
Microsoft reacts to XP upgrade critics with free file transfer tool
Upgrade from Windows Vista to Windows 7Upgrade to Windows 8.1 from XP, Vista or Windows 7

If you’re already using Windows 7 or 8.x you will need the Serial Number and Product Key which you received from Bluebeam when you purchased the software (The serial number and product key were sent in the license certificate that you received in an email message from registration@bluebeam.com – This may have been directed to your IT department if you have multiple licenses).
If you cannot find the email with your License Certificate, you can request that your License Certificate be resent to you:
•Open Bluebeam PDF Revu
•From the Help menu, click on About Bluebeam PDF Revu
•You will need to obtain both the Version and Serial Number that is listed in the top portion of the window.
•Send an email to registration@bluebeam.com and request that a new copy of the License Certificate be emailed to you. Please include the Serial Number, your name, company name, email address and phone number in the email.

To Upgrade from Revu 11 to Revu 12
If you have annual maintenance, visit the Upgrade Page (Shown above)

If you purchased Bluebeam Revu 11 on or after January 1, 2014 and on or before February 25, 2014 visit Upgrade Page (Shown Above)

If you do not have Annual Maintenance you may contact Bluebeam, your Bluebeam Authorized Reseller or email me and I’ll get your upgrade to Revu 12 processed promptly.

Bluebeam Tip: Creating a Multicolored Legend Tool February 28, 2014

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Multi-colored Legend Tool in Bluebeam
Markedup plans and documents are easier to collaborate on and convey information when the markups are color coded. Colors speed our brain’s ability to consume content. If you have created color coded Tool Chests for those you collaborate with, you’ll immediately know who added which markups. This is especially useful when working with multiple disciplines like the Architect, Structural Engineer and General Contractor. Creating a Legend Tool to place on all the document pages is easy and saves you time. Here’s how:

1. Place a Text Box on a document and enter Architect
2. Change the Properties of the text in the text box to the color your Architect will use.
3. Repeat steps 1 and 2 for the Structural Engineer and General Contractor (and for any other disciplines you want in your legend).
4. Line Up all your text boxes tightly together on your document. (You may want to turn on the Grid to line these up)
5. Lasso or multi-select all the text boxes you added in the above steps on your markups list, right click and select Group to group these markups.
6. Add the Grouped markups to your tool chest by dragging it from the Recents to your My tools

Now you have your multicolored Legend tool to reuse and place on all the pages you need to.

Another way to do this would be to create a custom stamp. Then you could use the Batch Stamp function to place your legend on all the pages.

What other tools or stamps have you created that arebig time savers? Share your ideas in the comments section and help all my readers become efficent Bluebeamers!

The New Photo Capture Feature in Bluebeam Revu 12 February 25, 2014

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When adding photos to PDFs, you can quick run out of real estate on your document. Bluebeam has addressed this limitation with their Photo gallery capture feature now available in Revu 12.

Your photo gallery can attach to any markup so use it with Punch symbols, cloud existing jobsite conditions, callouts of project milestones inside walls before you drywall, etc. It even lets PDF receipients view and download photos if they want to. Watch and learn:

If you haven’t tried Bluebeam Revu in your contracting firm, you can now by downloading a 30 day free trial now.

If you already own Bluebeam but don’t have annual maintenance let me help. Email Me Your Contact Info and we’ll get you upgraded and enrolled today.

Bluebeam Tip:How to Close Multiple Files Quickly February 12, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Close multiple files in Bluebeam QuicklyIt’s very common to have multiple files open in Bluebeam Revu at one time. We all know that you can click the “X” to close one file at a time but that’s not very efficient when you have many files opened. When you’re in a hurry, you’ve probably closed Bluebeam completely and relaunched it, rather than clicking that “X” a dozen times or more. Do you know there’s another option?

If you want to close all your files but one quickly, just right click on the file tab you want to keep open and you’ll see the option “Close Other Tabs” in the drop-down list. Simple and fast, that’s what I like about Bluebeam.

If you have time, here are more right click tips:

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