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IPhone Apps I Wish were All Available on Blackberry September 25, 2009

Posted by carolhagen in Construction Industry - Software, Construction Industry Hardware, Document Imaging, iPhone, scanner, twitter.
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3 comments

My Friend Tom Davanaugh is more enthusiastic about his iPhone than any other tech gadget he’s ever had.  That’s significant since Tom has lived and breathed IT for decades and is dedicated to educating the construction industry on ECM solutions.  Whenever we chat he mentions new apps he’s using.  The latest excitement has come from JotNot and Evernote since document imaging and mobility are required in the construction business today.

Want to capture expenses easily … so easy an executive will do it himself?  Jotnot turns your iPhone into a scanner and with the Evernote integration you start cooking!  Categorizing your text notes, voice recordings, and snapshots, you can organize notes into notebooks, add tags, search and more.  You can capture text, webpages, voice recordings and your tweets too.   There’s more coming per their blog with the beta 3.5 new release.  Things like auto spell checking, faster searches, map views are on their way.  The combination of these two apps usurps an earlier blog entry I made on iPhone scanner apps.

Here are Tom’s favorite iPhone apps, not in any specific order… if you are getting hooked yourself and some of these apps are available on blackberry (BB): 

Tom Tom             GPS !!!

Google                 Which has every google app all on one screen (BB)

Vlingo                   Amazing voice commands to search the web, get map directions and or voice dial. (BB)

Appbox                A utility set 

Camera                Depending on the application required I have several, most of them zoom and or improve native camera functions…  camerabag, genius, izoom, photogene, colorsplash, picture safe…  all of these either do some amazing things to make the camera more usefull or allow you to manipulate and or modify the photos…

 Tidegraph            I am a fisherman

 Navionics             Is specialized GPS and more (waypoints etc) for the water…    I am a fisherman

 Glaurung             Chess  I am a chess player also

Koi pond              The longest living creature on the planet… and a way to have a virtual koi pond    Which I also have in the entry of my home only it’s a real one

DocScanner        Take a pic and voila you have just virtually scanned!

Zen Garden        Nice to burn up some free time

Urbanspoon       A way to find a restaurant like you were a local

Stars                      I am a student of the universe

Planets                 because I am both a fisherman and see above

Dollar Origami    No way…   yep!

Stanza                   a Kindle like app with access to the Gutenberg project…

Ultimate quote machine               because there were many other well spoken people before me

PM sayings         cause I used to be one and they are so appropriate still today

Ocarina                 A musical instrument that also broadcasts what is being played on it all over the world in real time

Backgrounds      Amazing photos

NoteVault           The same one for the construction industry…

Just having the internet in my hand and being connected even at 36000 ft is pretty powerful.  The search ability of the stuff in the phone itself is awesome like a google appliance

JotNot and evernote.com – It is cheaper than Docscanner (3 instead of 9 dollars)… saves in more formats… and is integrated with evernote.com …   this one wins so far… it also does more than paper.

Some great games for those that love em and have the time…

Shazam … it samples recorded music and comes back with the title and artist and YouTube video and suggestions of songs like it. (BB)

Might as well add my stock app also… there is one for each of the common and popular systems out there.

If you are still reading, Tom has his Blackberry strapped to his waist while he waits for corporate to allow call forwarding to his iPhone.  And I was lazy looking up all the links for all these apps…just go get your iPhone now and you can thank Tom.  He’s out there!

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Paper Problems Proliferate August 4, 2009

Posted by carolhagen in archiving, Construction Industry - Software, Construction Industry Hardware, Document Imaging, scanner.
1 comment so far

I recently heard  a true story about a project manager in a construction field office.  He was running the copier and it ran out of paper.  Upon looking in the storage area, it was apparent that no copier paper was left in the building.  Being resourceful, he called into the office and asked, “Can you fax me some paper?” 

Getting paper moved from one place to another, usually isn’t about the physical paper, it’s about the content.  Many firms use a scanner these days to convert the paper to PDF and email it to the proper recipient.  While this seems efficient, it only addresses a small step in the document lifecycle.   The scanners available today, have many more functions that can streamline the process and integrate to a document imaging or enterprise content management (ECM) system. 

One such scanner is the Fujitsu fi-6010.  This network scanner offers each user their own display using LDAP for authorized applications, has a full keyboard, and a large LCD touchscreen display.   It incorporates the capture of meta data for your imaging or ECM system

and offers sophisticated options for software developers. Construction Imaging Systems has adapted it to many of their applications including Construction Document Manager and Chameleon Job Files.  For the typing impaired, the optional ABBYY OCR plug-in allows the operator to highlight the words in the scanned document that are the meta data tags.

The scanner is configured to collect the appropriate meta data for the selected document type  …i.e., Job #, Name, Address, date for correspondence or vendor, invoice date, amount for an invoice.  Documents scanned to the network are automatically  imported to the ECM system.  Project managers don’t have to open the imaging application to archive a document, but once imported the users will be able to search for it. 

By using this approach the documents are automatically entered into any ECM approval process, you avoid clogging the email server with interoffice document distribution, you eliminate the possibility of the document getting lost, the document remains in one single instance (no copies cluttering the network), and you archive it immediately making it accessible to everyone with access and authority.  Now that’s how you eliminate paper problems.

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