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Bluebeam Revu Tips: Estimating Wall Area June 24, 2015

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software, estimating.
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Painting and wall contractors find estimating take-offs easy when the wall area can be calculated quickly.  Using a Perimeter measurement tool or an Area measurement tool , open the properties tab and enter the wall height into the Depth field to enable the measurement of the Wall Area column in the Markups list. You can of course create you own custom tools to expedite the process. I’d suggest if you are only interested in taking off wall area, make your own custom wall tools for your common wall heights (8, 10, 12 ft, etc)  so you can reuse them and not have to enter the depth field each time.

This video shows a resilient flooring tool, an area measurement) that then has the depth entered.  This method saves time in that you get multiple calculations in one measurement.  I’d use this method if I were a general contractor or a wall and flooring contractor.

The feature for taking off wall area was introduced back in 2014 with the Bluebeam Revu 12 release.  If you have an earlier version of Revu and would like to upgrade to the latest release, Click here and email me your contact info. I’ll help get you upgraded.

For more Bluebeam estimating tips you may want to read these previous posts:

Estimating and Layers

Manual Counting Ends with Visual Search

Multiple Monitors for Estimating Take-off Productivity

Show all Measurements in an Estimating Take-off

 

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Bluebeam Tip: Estimating and Layers May 18, 2015

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software, estimating.
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Quickly assign many take-off markups to a single layer

How many times during your estimating take-off do you right click and add an item to a layer? You use layers to place like items together (all the electrical, all the the flooring or all the insulation, etc.), so you can toggle these layers on and off, to isolate trades and to keep your take-off ordered and uncluttered. When using one drawing to take-off many trades, layers helps but adding an item to a layer each time you take-off an item in Revu is time-consuming. There’s a quicker way.

Assign All Markups to a Layer in one stepEstimating professionals take-off like items together. By chunking your work you are naturally more efficient as your mind works best when focused. Once you take off all the plumbing (or electrical fixtures, etc) there’s a quick way to add all of them to a layer using the flatten tool. Just check the box next to Assign Layer then type in the Layer name (overwrite the default ‘Markups” in the text box). As you add Layers, a drop down choice will show you your previously entered layer names. Remember to keep the unflatten option checked so you can add any missed items and to then create or export your report summary to .CSV format (Excel) later. If you haven’t used the layers function you’ll want to turn the Layers Tab on in your left panel using the Tab Access (It’s an upside down orange triangle on the command bar). Then check/uncheck any layers you want to display/hide.

You could alternatively use CTRL-A in the Worklist then Right Click and Create a New Layer, but this doesn’t get all your markups out of the way in the Worklist for the next set of related take-off items like the Flatten Tool does. What else do you use Flatten for? The flatten function in Bluebeam Revu is important to use so you don’t accidentally move markups that should remain in place and it makes the markups printable. It’s also important when you email PDFs to others (who may not have Bluebeam yet) so that hyperlinks work in those other PDF programs.

For more tips on Estimating with Bluebeam, these topics may be of interest to you:

Multiple Monitors for Estimating Take-off Productivity

Show All Measurements in one Estimating Take-off item

Improving Estimating Take-off Accuracy

Bluebeam Tip: Multiple Monitors for Estimating Take-off Productivity June 6, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Bluebeam Revu allows you to split views and work across multiple monitors which helps professional estimators take-off more efficiently. So did you know there’s actually a Profile for multiple monitors?

The Multiple Monitors Profile moves the tabs from the left, right and bottom Revu docks into a second independent window so you can move the tabs onto the second monitor and use the entire main Revu window to display the PDF file.

The Multiple Monitor profile works well with monitors that are different sizes or when using a second monitor with a laptop display. You can keep Revu in the larger monitor and move the independent window into the smaller one.

For example, a 22″ widescreen and 19″ (4:3 aspect ratio) display or 24″ and 20″ displays will often match vertically, because the larger is a widescreen version of the smaller.

If the multiple monitor profile is not listed in your Profile drop down choices, simply go to the Bluebeam Support Extensions page http://bluebeam.com/us/support/extensions-profiles.asp and follow the instructions. If you are the IT Administrator, you may want to store this on a network drive and make it accessible to all your users.

Bluebeam Revu makes Estimating Take-off easier and faster with the Multiple Monitors Profile. Once you have it, estimators may want to add their custom tool sets used for take-off to this profile using the Manage Tool Sets option (click on the Gear Symbol in the Tool Chest Pane).

Of course Multiple Monitors also works for your contract administrator, legal team, marketing department and your project managers. Research shows that workers performing text editing are 44 percent more productive with dual screens.

If you skipped the Anthony DelNunzio of CaddPlans video above, you may not realize you can also drag one single PDF pane across multiple screens. With large format drawings this might just be the best of both worlds.

If you have two screens or more, please let us know in the comments and share experience of how you’re working smarter not harder.

Bluebeam Gets New Measurement Options with Revu 12.1 May 13, 2014

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The Bluebeam Revu 12.1 update adds some handy measurement options so estimators can save some time. Simply calibrate as usual and check the new independent units checkbox. This offers the choice of units you want to use for length, area and volume measurements.

In the sample below I’ve opted to measure square yards for area as I am taking off the flooring and cubic yards for the stairwell concrete slab while leaving the length a foot and inches measurement as usual (double click for a larger image). You can change between metric measurements and English in the same takeoff with ease should you need to. Let Bluebeam Revu do the conversion for you!

Bluebeam Measurements add independent units function

If you have a previous version of Revu (11 or earlier) you may need to renew your annual maintenance to upgrade to Revu 12. Please check with your systems administrator or email me your Revu Serial number and I’ll check it for you.

If your annual maintenance is up to date, please refer to our previous blog post, How to upgrade Bluebeam Revu 11 to Revu 12 which includes hardware/software considerations before upgrading to Revu 12.

Bluebeam Tips and Shortcuts for Estimators February 21, 2014

Posted by carolhagen in Construction Industry - Software, estimating.
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These handy Bluebeam Keyboard shortcuts will help Estimators get their work done a bit faster:

Bluebeam Revu Keyboard Shortcuts for construction estimating

If you aren’t likely to commit these to memory, you can still work more efficiently with these helpful toolchest estimating tool tips.

Publc works Color Codes for Underground Utilities A Markup and its layer can be defined in the toolchest. To add a layer to a markup, right click on your toolchest markup tool and choose layer. Common uses of layers for estimators is to name each layer by trade or specialty. This way you can toggle them off and on, which is especially helpful when you have many measurements in a small area.

Color coding by specialty or discipline is also popular for custom estimating markup tools. My suggestion would be to follow industry standards like the American Public Works Association (APWA) uniform color code for underground utilites:

This also makes for a great “Legend” custom markup tool you can place on your estimating take-off plan set. Not sure how to make this color coded legend as one tool? Tune in for next week’s Bluebeam tip and I’ll cover how to group markups.

Bluebeam Tip: Improving Estimating (Take-off) Measurement Accuracy January 23, 2014

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software, estimating.
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Improve Take-off Accuracy Disable Line WeightsBluebeam Revu provides measurement tools ideally suited for construction estimating take-off.  You can use the snap to content for your estimating department to work with plan sets and “hit” the exact corner or inside wall for a perfect measurement but the line weight might may impact your measurement accuracy.

The problem comes in with the varying line weights on drawings.  It can be difficult to tell if there are two lines close together and a one inch measurement differential will adversely affect your accuracy.  Many plans do not have layers activated so toggling the layers off/on doesn’t improve the drawing lines.  Estimators will make it a best practice to Disable Line Weights .  This feature is hidden but can be added to any toolbar.  Follow these steps:

  1. Right click in a black space next to any tool barBluebeam Toolbar choices on your profile and select Customize from the list (right)
  2. Change the Categories choice to “All” and scroll down and select “Disable Line Weights”
  3. Select which toolbar you want to add it to, or click the plus to create a new toolbar that you can drop onto your profile.
  4. Click on the arrow to add it to your toolbar.  I added mine to the right navigation and it appears in the lower right on my screenshot at the top of this post.

I suggest you add Disable Line Weights before your next bid.  As a professional construction estimator you’ll be more productive and accurate with your measurements.

BONUS: Remember to have your snap to content activated so your clicks will attach themselves to the nearest underlying content.

How Smart Subcontractors Spot Revisions on Plans May 22, 2013

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software.
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Compare construction plan revisions and changes with Bluebeam
Revisions and Addenda are common in construction projects. When conditions and ideas change, so do the plans. When estimating the financial impact of these changes, subcontractors are often pressed for time and need an efficient way of locating the differences between plan sets. Unfortunately, as is often the case, neither the architects nor general contractors have clouded all the changes for you. So do you pull out the old light table? There’s a better alternative.

Whether you have a clean vector drawing or plans scanned to PDF you can use Bluebeam Revu’s compare documents to cloud the differences and get a side-by-side comparison, or overlay the plan sheets. This video will show you what Bluebeam does, and how to do it!

There are many benefits for a specialty contractor to use Bluebeam Revu. Document comparison is just one way to save time and reduce risk. As a Bluebeam reseller we are here to answer questions and get you started. Try a 30 day free trial now. Already own Bluebeam and need some training? Give me a call 602-570-7289

More Bluebeam articles you might be interested in:

Construction estimating manual counting ends with visual search

Construction Project Team Collaboration Innovation

Bluebeam Tip of the Week: 3 Wall Area Measurement Methods for Estimators April 24, 2013

Posted by carolhagen in Bluebeam Revu, Construction Industry - Software, estimating.
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Bluebeam Revu Estimating Take-off MethodsBluebeam Revu’s measurement functions provide quick methods for estimators to take-off length, area and quantities.  Painters, drywallers and other specialty trades often need to calculate wall area quickly and efficiently on a construction project.  With Bluebeam Revu you have three take-off choices.

  1. Elevation views and the area tool (most accurate, most time consuming)
  2. Perspective drawing and the volume tool 
  3. Perspective drawings and the perimeter tool

With options 2 and 3 there will be further calculations necessary to account for doors and windows.  Knowing that you’ll all want to try these faster options and get more bids completed, I’m providing this handy reference document explaining the process using the Bluebeam Revu Measurement tools.  You can download this free PDF (and yes, you can view it first because I’m using Box.com).  

The 3 Wall Area Measurement Methods for Estimators using Bluebeam Revu

Please share this with other professional estimators and fellow Bluebeamers.  If they aren’t using Bluebeam Revu, share this link for them to get a 30 day free trial

Disclosure: My firm, Hagen Business Systems Inc is a Silver Level Bluebeam Partner and sells Bluebeam Revu to architects, engineers and contractors throughout the United States.

Construction Estimating: Manual Counting Ends with Visual Search March 20, 2013

Posted by carolhagen in Construction Industry - Software, estimating.
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Construction Estimators have been spending much of their estimating time counting electrical recepticals, sprinkler heads, and trees.  The estimating take-off process has just been revolutionized with Bluebeam Revu 11’s Visual Search.  Manual counting has ended for the estimator.

Construction Estimating will never be the same.  Revu’s powerful search capabilities allow you to search for  symbols within a PDF document. Revu’s exclusive VisualSearch™ allows you to select any symbol on a PDF and search for all instances that it occurs in the current document, all open documents, or even a folder – regardless of the symbol’s rotation, color size, or line obstructions. What’s great is you can highlight or “check” every instance and have a count drop into the Markups list (A spreadsheet-like area that can be exported to Excel).

Visual Search is just one piece of Revu’s measurement capabilities.  Watch the video.  You just won’t believe your eyes! Then give me a call (602-570-7289) so you too can streamline your whole estimating process, or try a 30 day free trial now. Yes, I sell software for a living and I’m dedicated to making your job easier.  A professional estimator’s time shouldn’t be spent manually counting.  Counting is for kindergartners.

Construction Collaboration: PDF Secrets Part 1 – Estimating Takeoff June 17, 2011

Posted by carolhagen in BIM, CAD, Construction Industry - Software, Document Imaging, estimating.
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Estimating Takeoff with BlueBeam PDF Area VolumeConstruction collaboration with PDFs has been utilized poorly. Even with the Microsoft Office 2010 release that gives you the ability to convert documents to PDF built-in, it’s lacking when it comes to collaboration for the AEC Industry. To help change that I’ll share some best practices and features that contractors, architects and estimators perhaps weren’t aware of. What PDFs do best is share documents in a format that everyone can access. Print to PDF gets the document out of that technical construction software package (AutoCAD, Revit, etc) and serves it up for every construction team member, without needing the same software. This will be a series of posts that will discuss construction collaboration using PDFs for Estimating Takeoffs, Converting Large Format and 3D Drawings, AutoCAD and Revit Integration, Drawing comparisons, Hyperlink referencing, Tablet PCs, and Sharepoint.

To be clear, not all these secrets are available in Standard PDF programs but are specifically designed for the AEC industry by Bluebeam, a PDF software firm which impressed me so much that I recently became an authorized reseller.

I understand that each person learns differently so you may want to download this tutorial Bluebeam Revu measurements takeoff or Watch this video (13 minutes) to see how the measurement tool in Bluebeam will give contractors the ability to perform takeoffs from PDF. This includes: Calibrate the drawing or set the scale, use measurement annotations for area, length, volume and counts, and perform further calculation with your takeoff data. The video shows the takeoff details and how to group items into sections (this could be CSI codes, tasks or areas). There’s also the ability to price and export the details to a spreadsheet. Realize this is just one secret to Bluebeam Revu and is built-in to every version Standard, CAD and eXtreme. You may also want to view a few more sample takeoffs like the one at the top.

If you can’t wait to see all the “Secrets” for the AEC Industry, you may want to watch this overview video “Which Revu is Right for You?” to to see how Bluebeam can make your team collaboration and productivity improve with large format drawings, Revit, AutoCAD, Bentley Systems BIM and more.  Or download a 30 day trial and take Bluebeam Revu for a test frive yourself.

Construction Software Partly Cloud(y) May 28, 2010

Posted by carolhagen in construction accounting software, Construction Industry - Software, estimating, project management software.
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Cloud ComputingCloud computing at its basic level is accessing applications and data solely via the internet. No extra hardware or software needed, just a web browser and internet connection from your PC, smartphone or iPad. If you don’t need to backup, load updates, have a server or need full-time IT staff to keep it going, why isn’t everything in the cloud already?

Cloud Computing Perceptions: Speed, Security and Trust

Bandwidth is similar to a highway. It’s the infrastructure that connects everyone. If you have two lanes and 100 cars merging from one ramp their’s a traffic jam. It slows everything at that location to a crawl. Get a T1 or T3 line and be there alone…it’s lightening fast and you never wait. Back in my college days it was time-sharing and modem speeds of 1200 baud. Now we want live video streaming and instant access. While the major metro areas have availability, there are challenges where contractors work…the edges of the grid as cities expand. So the rule is as our cell service is so goes our connectivity and speed. Travel to a more rural area and there are still few choices with the only “high” speed option is satellite. Now I live in the Phoenix metro area so for me I’m good with bandwidth.

Another issue with speed is the platform design of the application. There are many mature software systems that did not start on the Internet and their cloud offering is actually a patchwork. This occurs frequently to computer software. Today’s programming language is tomorrows legacy. Try rewriting a million lines of code so it is .NET Framework 3.5 and you’ll understand that longevity of application is not an advantage but a burden. Some firms offer web collaboration but they still sell and maintain their legacy systems installed on their customer’s servers. And every customer is indirectly paying to keep the non-cloud based systems maintained and supported.

Security is what’s the track record and how much have I been influenced by the “disaster” stories the news has reported. With cloud access can’t someone steal my password and access my information? If their servers fail how long has it been since their last backup? With critical systems like email in the cloud can I afford to be down when gmail is attacked and aren’t the cloud systems more open to attacks? My answer is it depends. Who is your cloud service with? Is it a Tier 1 site, SAS 70 compliant and continually providing co-location of your data?

If you are considering cloud computing there are plenty to pick from put choosing wisely may be looking at the specific area of specialty. Here are a few I see the construction industry embracing:

MyAccountingCloud – offering the full slate of all Intuit Quickbooks Solutions including Quickbooks for Contractors, without sacrificing any features. What’s intriguing is that they host Intuit products better that Intuit does and are based here in Phoenix.

HighRise and Salesforce – customer relationship management has been in the cloud extensively and Salesforce has been a marketing engine. HighRise is also a contender from 37Signals as they promote software that’s easy. Both solutions have their advantages, offer many 3rd party add-ons and have smartphone apps to keep you connected at all times.

Corecon – provides estimating and project management for the construction industry. Corecon has lead tracking, estimating, invitation to bid collaboration, buy-out, scheduling, project documentation, detailed job costing, dashboards and tight integration to Quickbooks and SAP Business One, Corecon’s not only something to consider but a solution that my firm offers.

SmartBidNet – for the mid-sized to large general contractor this is a robust bid invitation and bid management system. With a prequalification module, and integration to on-line takeoff and estimating systems, its a great add-on to your existing technology solutions.

After you’ve looked at these solutions we’d like you to comment on your findings so the construction industry can stay informed and we can continue to provide free information. Please bookmark our site so you can post a comment later or if you already have experience with these, post a comment now. I appreciate it!

My Week’s Dose of Education at Construction Association Meetings September 18, 2009

Posted by carolhagen in Construction Industry - Software, estimating.
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The Arizona Society of Professional Estimators and the American Subcontractors Association held a joint meeting in Phoenix entitled, “Building Technology into Estimates: Tech Features That Keep You Competitive”.  James Benham of JBKnowledge did a fabulous job in engaging the audience and touched upon a variety of topics in the estimator’s toolkit, social networking and augmented reality.  He showed applications that should at least be on your radar screen included Google Docs, Google Wave, SketchUp and using a BIM overlay on the job site.  James talked about Facebook Groups being used to manage construction projects,  EOS Advisor for seeing trends overtime and SmartBidNet to simplify Bid Management.  I wonder if those in attendance have gone on-line to research these applications or if they’ve shared this information upstream yet?

What I learned there is while I am always looking at technology, the majority of contracting firms are unaware of the new applications, and gadgets that will shape how we will work and communicate.  They depend on educational opportunities to inform them as most do not have the luxury of a Chief Information Officer. 

The Construction Financial Management Association meeting with Julie Pace of Ballard Spahr LLP has become an annual event.  Making it an interactive presentation, her Q&A was challenging and informative.  Here are a few take-aways you may want to share with your HR department and controller:

  • In Arizona, November 1st is the due date for sending unclaimed assets to the state including those unclaimed paychecks
  • Every project that has received federal stimulus money will be audited. Be prepared.
  • The Department of Labor requires start time & end time on timesheets
  • Inappropriate conduct is defined as severe, pervasive and unwelcome.
  • You can reprimand a salary exempt employee (like a superintendent) with unpaid time if you dock them one(1) or more full days unpaid time.  No half days allowed.

Of course Julie touched upon FMLA, updated us on card check, what to have in your Employee Handbook or have as a written policy and many other topics like what to look for in a “He Said, She Said” situation.  The most interesting item to me was the NLRB is clear in not allowing employers to prohibit employees from talking about raises.  After all this information, I’ll see you at the water cooler.

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